Become a Volunteer
It takes an incredible amount of people to host Clallam Night to Shine and make our guests feel incredibly special.
Below are some of our volunteer opportunities. Don't hesitate to make a suggestion based on your skills and interests.
Thank you for joining our team.
Who can volunteer?
Those who are 16 and older, and can pass a background check. You must have your background check information filled out. Everyone needs to fill out a background check, unless you have volunteered during previous NTS proms and have a background check on file.
Before NTS prom night:
Sponsor/Recruitment
Connect with the business community for Sponsor opportunities, in-kind donations. Work with food team leaders with restaurant/food donations.
Communication/Phone
Help keep our team informed, answer questions, make telephone calls, answer phone calls.
Formal Wear
Help with alterations as needed, and help during our Formal Wear shopping days.
Set Up
Help decorate and execute event set-up of the facilities for this event.
Food Service
Assist with food preparation, and/or set-up food and beverages.
During NTS prom:
Buddy Each guest is paired with a “buddy” for the evening. The buddy acts as the host for the night to help the guest take part in the fun activities and enjoy the prom experience with the guest. You will be paired with your guest when the doors open and guests begin to arrive. Once you get paired up, you will receive a Buddy Card that will give you a few details about your guest to help you get to know each other. Then you are off for a fun night and the opportunity to get to know a new friend.
Food Service
Assist with food preparation, and/or set-up food and beverages.
Paparazzi, Red Carpet
Cheer, celebrate and welcome participants like honored guests and celebrities.
Guest Check In
Greet guests and give them their name badges. Assist any unregistered guests.
Buddy Check In
Greet volunteers assigned as buddies and give them their name badges.
Volunteer Check In
Greet volunteers and direct them to their team leader.
Coat Check In
Greet guests, take their coats, label them, and hang them. As guests leave, ask for their names, and retrieve their coats.
Medical Team
(EMTs, ARNPS, MDs, Paramedics, etc.)
Respite Room
Assist in the Respite Room, creating a pampered atmosphere for family/caregivers.
Hair and Makeup
Assist set-up team with the salon area. Pamper each guest with touch-ups to hair and makeup.
Shoe Shine
Assist set-up team with the shoe shine area. Welcome each guest to a seat for a shoe shine.
Flower Team
Help guests with wrist corsages and boutonniere.
Dance Floor
Monitor the dance floor and the perimeter to make sure there are no “wallflowers”. Invite them to dance and engage with them.
Sensory Team
Assisting guest who may become over-stimulated.
Photography / Video
Taking photographs and creating video during the event.
Security
Parking Team/Greeters
Assist with direction of traffic flow and parking for the evening. Help direct both guests and volunteers.
Floater Team
Constantly “float” around the main event space, kitchen, restrooms, and outdoors to assist anywhere an extra hand is needed.
Karaoke Team
Assist with the karaoke equipment, encourage the guests to sing, and help guests enjoy themselves.
Gift bag/Photo Takeaway Team
Set-up and manage gift bags and photos and help each guest select one to take home.
After NTS prom:
Tear down
Take down decorations, tables, chairs, etc. and clean up the event space.
Background check instructions:
Background Check
To complete hard copy registration download all forms below.
Forms highlighted in yellow must be submitted.
Forms highlighted in pink must be read prior to signing the Release form.
Volunteer
Registration
Form
Media and Communications
Liability Release
Tim Tebow Foundation Release
Release form
Mail or bring printed
forms to:
Clallam Mosaic
301 E Lopez Ave, #4
Port Angeles, WA 98362
email: clallamnts@gmail.com
Please check back as plans for the 2021 event are made.
We promise you a magical evening of fun and incredible memories.
We are an all volunteer organization.
And we could not hold Clallam Night to Shine without our dedicated volunteers.